Forwarderfreightforwarder

1|PageUserManualforFREIGHTFORWARDER/NVOCCSriLankaCustomsRegistrationWebsite:IntroductionUponcompletingasuccessfulsignupprocess,thisuserguidewillprovideadetailedguidelinefortheFreightForwarders/NVOCCstocompletetheregistrationprocess.
DocumentVersionControlVersionDateDescriptionAuthor1.
005.
12.
2019UserManualforRegistrationWebsite:FreightForwarders/NVOCCsRMUIntendedAudienceFreightForwarders/NVOCCswhowishtoregisterwithSriLankacustomsusingtheSriLankaCustomsRegistrationWebsite.
ImportantNoticeIntheeventofinabilitytoproceedforanerrorindicatedwiththepromptedmessage"FillallMandatoryFields"orhighlightedinred,filltherespectivefieldswiththefollowingdummydata.
NumberField-9999TextField-XXXXDateField-31.
12.
20212|PageContents1.
BasicTab.
31.
1BasicTab–Business/IndividualDetails.
31.
2BasicTab–TIN/VAT/PermitMerchantShippingLicenseInformation41.
3BasicTab–BusinessRegistrationDetails.
52.
AddressTab.
62.
1AddressTab-DetailsofthePremises62.
2AddingPremisesOwnershipdetails.
72.
3AddingMultiplePremises.
73.
CompanyTab93.
1CompanyTab–AuditorDetails93.
2CompanyTab–BankAccountDetails.
93.
3CompanyTab–TaxDetails.
103.
4CompanyTab–PreviousOffenses104.
OwnerTab124.
1OwnerTab–PersonalDetails.
124.
2OwnerTab–BankAccountDetails124.
3OwnerTab–PreviousOffenses.
134.
4OwnerTab–OtherCompanyDetails.
134.
5OwnerTab–FileAttachments145.
WharfTab155.
1WharfTab–PersonalDetails.
155.
2WharfTab–PreviousEmploymentDetails.
165.
3WharfTab–CHAExaminationDetails165.
4WharfTab–BankAccountDetails165.
5WharfTab–TaxDetails175.
6WharfTab–PreviousOffenses.
175.
7WharfTab–OtherCompanyDetails.
185.
8WharfTab–FileAttachments186.
AttachmentTabFieldDescriptions.
207.
DeclarationTabFieldDescriptions227.
1DeclarationTab-DeclarationStatements233|Page1.
BasicTab1.
1BasicTab–Business/IndividualDetailsNote:ThisisthebasicinformationpertainingtoBusinesses/Individuals.
PleasefillinthecagesasinstructedinTable1below.
Figure1:BasicTab-Business/IndividualDetailsFieldNameConditions&CommentsNameoftheBusinessandIndividualAvoidmultiplespacesbetweenwords.
Avoidanyspacesattheendofthename.
Avoidanyspecialcharactersotherthanparentheses(roundbrackets).
Enterthelegalnameoftheentityorthefullnameoftheindividualowner.
TypeofBusinessChooseoneoptionwhichbestdescribesyourorganization.
Inspecialcasesselect"Other"andenterthedetailsinthenextinputfield.
PrincipalActivitySelectFreightForwarder/NVOCC.
Note:Carefullyselecttherelevantprincipalactivity/activities.
Iftheprincipalactivitiesareincorrect,youmaynotbeabletocompletethere-registrationprocess.
Table1:BasicTab-Business/IndividualDetails-InputFields4|Page1.
2BasicTab–TIN/VAT/PermitMerchantShippingLicenseInformationFigure2:BasicTab-TIN/VAT/Permit/MerchantShippingLicenseSectionBasedonthefieldsselectedinthe"PrincipalActivities"section,theinformationrequiredtobegiveninthissectionmayvary.
Pleaserefertothetablebelowtoidentifythefieldsrelevanttoyourorganization.
PrincipalActivityApplicableFieldsConditionsandCommentsFreightForwarder/NVOCCTaxIdentificationNumber09or12digitsonlyVATNumber1.
IfthecompanyisalreadyregisteredwithCustoms,pleaseusetheexistingVATnumber.
2.
Ifthecompanyisasoleproprietorship,pleasefollowtheseguidelines,i.
IfthisisthefirstsoleproprietorshipbeingregisteredwithCustoms,usetheformat(VATNUMBER-1)e.
g.
1234567892525-1/1234567897000-1ii.
IfthisisthesecondsoleproprietorshipbeingregisteredwithCustoms,usetheformat(VATNUMBER-2)e.
g.
1234567892525-2/1234567897000-2VATExpirationDate1.
NotapplicabletopermanentVATholders(VATnumbersendingin"7000").
2.
IfatemporaryVATcertificatecontainsanexpirationdate,pleaseenterthatdate.
VATDetails1.
NotapplicabletopermanentVATholders(VATnumbersendingin"7000").
2.
IfatemporaryVATcertificatecontainsinvoiceorBL/HBLdetails,pleaseenterthesedetails.
Renewal/TerminationDateOfficialuseonlyDirectormerchantshippinglicensenumberAsappearedintheDirectorMerchantShippinglicenseDirectormerchantshippinglicenseexpirationAsappearedintheDirectorMerchantShippinglicenseTable2:TIN/VAT/PermitInformation-ApplicableFieldsbasedonPrincipalActivity5|Page1.
3BasicTab–BusinessRegistrationDetailsInthissectionusersaresupposedtoprovidethebasicbusinessregistrationdetailsoftheirorganization.
Figure3:BasicTab-BusinessRegistrationDetailsFieldNameConditions&CommentsBusinessRegistrationNumberEntertheBusinessRegistrationNumberDateofEstablishmentSelectDateDistrictSelectDistrictDivisionalSecretariatDistrictvalueshouldbeselectedpriortoselectingtheDivisionalSecretariatGramaNiladhariDivisionDistrictvalue&DivisionalSecretariatvalueshouldbeselectedpriortoselectingtheGramaNiladhariDivisionGramaNiladhariDivisionNumberThiswillbeauto-pickedbythesystemTable3:BusinessRegistrationDetails-InputFieldsOnceallthebasicdetailsarefilledout,navigatetothenexttabbyclickingthe"AddressTab"6|Page2.
AddressTabUsersshouldusethe"AddressTab"toenterthepremisesrelateddetailsoftheorganization.
Premisesmayincludeallthesiteswhichareundertheownershipofthecompany.
2.
1AddressTab-DetailsofthePremisesFigure4:AddressTab-DetailsofthePremisesFieldNameConditions&CommentsCompanyNameNameofyourcompanyasthe1stlineoftheaddressAddressLine2SplityouraddressintoAddressLine2,AddressLine3,AddressLine4AddressLine3AddressLine4TelenumberOfficialtelephonenumberMobilenumberOfficialmobilenumberFaxnumberOfficialfaxnumberEmailaddressOfficiale-mailaddressofthecompanyWebsiteOfficialwebsiteofthecompany.
IfthewebsiteisnotavailableyoumayusetheURLofsocialmediawebpages.
i.
e.
(Facebook,LinkedIn)CEO/LECOaccountnumberEntertheaccountnumberandticktheappropriatebox,CEBaccountorLECOaccount.
Table4:AddressTab-DetailsofthePremisesInputFields7|Page2.
2AddingPremisesOwnershipdetailsFigure5:AddpremisesownershipdetailsFieldNameConditions&CommentsDeedIftheaddressofyourcompanyisregisteredtoyourownland,pleaseselect"Deed"andenterthedeednumber,LandRegistrynumberandthelocationofLandRegistrar'soffice.
LeaseIftheaddressofyourcompanyisregisteredtoleasedpremises,pleaseselect"Lease"andentertheLeaseAgreementNumber,anditsexpirydate.
PleasemakesurethattheleaseagreementisregisteredattheLandRegistrar'soffice.
SubLeaseIftheaddressofyourcompanyisregisteredtosub-leasedpremises,pleaseselect"SubLease"andentertheinitialLeaseAgreementNumberanditsexpirydate.
ThenenterthesubleaseAgreementNumberanditsexpirydate.
PleasemakesurethatleaseagreementsareregisteredattheLandRegistrar'soffice.
Table5:AddressTab-Addpremisesownershipdetails2.
3AddingMultiplePremisesFigure6:Addpremisesownershipdetails8|PageIfthebusinessislocatedinseveralpremises,usersshouldenterthedetailsofmultiplepremisesonebyone.
Usersmayusethe"AddAnotherAddress"tabatthebottomofthepagetoaddnewpremises.
Ifyouclickthisbuttonbymistake,youcandeleteitbyclicking"DeletethisAddress".
However,priortodeletingsuchaddress,pleasemakesurethattherestofyourdataalreadyenteredaresaved.
Furthermore,userscannavigatebetweendifferentpremisesbyclickingonthe"Premises1","Premises2",and"Premises3"buttonsrespectively.
Figure7:NavigatebetweenpremisesOnceallthedetailsrelatedtopremisesareadded,navigatetothenexttabbyclickingonthe"Company"tab.
9|Page3.
CompanyTab3.
1CompanyTab–AuditorDetailsFigure8:CompanyTab-Auditor'sDetailsIntheauditor'sdetailssection,usersneedtoprovidealltherelevantdetailsofthecompany'sexternalauditors.
FieldNameConditions&CommentsCompanyNameAuditor'snameasthe1stlineoftheaddress.
AddressLine2Splittheauditor'saddressintoAddressLine2,AddressLine3,AddressLine4AddressLine3AddressLine4TelenumberOfficialtelephonenumberoftheauditorMobilenumberOfficialmobilenumberoftheauditorFaxnumberOfficialfaxnumberoftheauditorEmailaddressOfficiale-mailaddressoftheauditorWebsiteOfficialwebsiteoftheauditorTable6:CompanyTab-Auditor'sDetailsInputFields3.
2CompanyTab–BankAccountDetailsInthissection,usersneedtoprovidedetailsofalltheBankAccountsthatareusedbytheorganizationforfinancialtransactions.
Aftersupplyingalldetails,clickthe"Add"buttontoaddtherecord.
10|PageFigure9:CompanyTab-BankAccountDetailsFieldNameConditions&CommentsBankSelecttherelevantbankwheretheaccountisheldBranchSelecttherelevantbankbranch.
RelevantBankshouldbeselectedpriortoselectingthebranch.
A/CnumberEntertherelevantaccountnumberA/CtypeSelecttherelevantaccounttype.
Select"Other"onlyiftherelevantaccounttypeisnotavailable.
A/Cholder'snameEntertheaccountholder'snameDateofopeningSelectthedateonwhichtheaccountisopenedTable7:Company-BankAccountDetails-InputFields3.
3CompanyTab–TaxDetailsMentiontheamountofincometaxpaidbythecompanyinthelastfinancialyear,ifapplicable.
Figure101:Company-TaxDetails3.
4CompanyTab–PreviousOffensesProvidethedetailsaboutthepreviousCustomscasesopenedagainstyourcompany,whichhavenowbeenfinalized.
11|PageFigure21:CompanyTab-PreviousOffensesFieldNameConditions&CommentsIfyouhavebeenpenalizedbyCustoms,pleaseselect"Yes";otherwiseSelect"No"andleavetherestblankCasenumberPleaseentertheCustomsCaseNumberunderwhichyouoryourcompanyhasbeenpenalized.
PleaseenterthisdetailinCAPITALLETTERSonly.
CaseyearYearinwhichthecaseisopenedOffencecommittedThereasonwhyCustomshavepenalizedyouoryourcompanyAmountpaidaspenaltyPleaseentertheamountofpenaltyimposed.
"ADD"Ifthereismorethanonecaseagainstyou,pleaseuse"Add"button.
Table8:Company-BankAccountDetails-InputFields12|Page4.
OwnerTabUsersshouldusethe"Owner"tabtoaddthedetailsrelatedtoownersofthebusiness.
4.
1OwnerTab–PersonalDetailsFigure32:OwnerTab-PersonalDetails4.
2OwnerTab–BankAccountDetailsUsershavetoenterallthebankaccountsthatareusedbytheownersforfinancialtransactions.
Afterenteringallthedetailsclickthe"Add"buttontoaddtherecord.
Figure13:OwnerTab-BankAccountDetails13|PageFieldNameConditions&CommentsBankSelecttherelevantbankBranchSelecttherelevantbranchwheretheaccountismaintained.
TherelevantBankshouldbeselectedpriortoselectingthebranch.
A/CnumberEntertherelevantaccountnumberA/CTypeSelecttherelevantaccounttype.
Select"Other"onlyiftherelevantaccounttypeisnotavailable.
A/Cholder'snameEntertheaccountholder'snameDateofOpeningSelectthedateonwhichtheaccountwasopenedTable9:Owner-BankAccountDetailsInputFields4.
3OwnerTab–PreviousOffensesThissectionisforthedetailsaboutthepreviousCustomsCaseswhichthespecificownerisinvolvedin.
Figure44:Owner-PreviousOffences4.
4OwnerTab–OtherCompanyDetailsIftheownerofthecompanyisalsoanOwner/Partner/Directorofanyothercompany,enteralltherelevantdetailsoftheothercompaniesinthissection.
Afterfillinginthedetailsclickthe"Add"buttontocompletetherecords.
Figure15:OwnerOtherCompanyDetails14|Page4.
5OwnerTab–FileAttachmentsAlistoffileattachmentsthatshouldbeuploadedtothesystemwillbedisplayedhere.
Againsteachfilenametheusercanclick"ChooseFile"buttontoselectthefiletobeuploadedandclick"Upload"buttontouploadtherelevantfile.
Figure16:Owner-FileAttachmentsFileAttachmentNameConditions&CommentsGSForm01GramaNiladhariCertificationandcountersignatureoftheDivisionalSecretaryforProprietor/Partner(s)/Director/WharfRepresentative(s)Passportsizephoto-SpecimensignatureScannedcopyofthesignature.
NICfrontside-NICbackside-MobilenumberownershipconfirmationfromtheserviceproviderAletterfromtheserviceprovideri.
e.
(Dialog,Mobitel,Hutch,Airtel,etc.
)confirminguserdetailsofthemobilenumbersprovidedtoSLCustoms.
Table10:Owner-FileAttachments-InputFields15|Page5.
WharfTab5.
1WharfTab–PersonalDetailsInthissection,usersneedtoenterthedetailsoftheCustomsHouseAgentswhoworkintheirorganization.
Figure17:CustomsHouseAgent-PersonalDetailsFieldNameConditions&CommentsFullNameFullnameoftheCustomsHouseAgentOldNICOldNICNo.
oftheCustomsHouseAgentNewNICNewNICNo.
oftheCustomsHouseAgent(Ifany)PassportPassportnumberVoters'ListRegistrationNo.
&YearEnterthelatestVotersListRegistrationnumber&yearAddressline1SplitthepersonaladdressaccordinglytodisplayasAddressLine1,AddressLine2,AddressLine3,AddressLine4Addressline2Addressline3Addressline4TelenumberOfficialtelephonenumberoftheCustomsHouseAgentMobilenumberOfficialMobilenumberoftheCustomsHouseAgentEmailaddressOfficiale-mailaddressoftheCustomsHouseAgentTable11:CustomsHouseAgentPersonalDetails-InputTab16|Page5.
2WharfTab–PreviousEmploymentDetailsInthissection,pleaseenterallthecompanieswhereaspecificCustomsHouseAgentworkedpreviously.
i.
e.
(CompanyName,Address&therelevantTINNumber)Figure18:CustomsHouseAgent-PreviousEmploymentDetailsAdditionally,providetheimmediatepastthreeCHApassnumbersofeachCustomsHouseAgent(ifany)indescendingorder.
Figure19:CustomsHouseAgent-Last3CHApasses5.
3WharfTab–CHAExaminationDetailsEntertheexaminationresultsofeachCustomsHouseAgent.
Figure20:CHAExaminationResults5.
4WharfTab–BankAccountDetailsInthissectionUsershavetoenterallthebankaccountsthatareusedbyeachcustomhouseagentforfinancialtransactions.
Afterenteringallthedetailsclickthe"Add"buttontoaddtherecord.
Figure21:CustomsHouseAgent-BankAccounts17|PageFieldNameConditions&CommentsBankSelecttherelevantbankBranchSelecttherelevantbranchwheretheaccountismaintained.
TherelevantBankshouldbeselectedpriortoselectingthebranch.
A/CnumberEntertherelevantaccountnumberA/CTypeSelecttherelevantaccounttype.
Select"Other"onlyiftherelevantaccounttypeisnotavailable.
A/Cholder'snameEntertheaccountholder'snameDateofOpeningSelectthedateonwhichtheaccountwasopenedTable12:BankAccountInputFields5.
5WharfTab–TaxDetailsInthissection,usershavetoentertheamountoftaxpaidinthelastfinancialyear,ifthecustomshouseagentisataxpayer.
Figure22:CustomsHouseAgentTaxDetails5.
6WharfTab–PreviousOffensesThissectionisforthedetailsaboutthepreviousCustomsCaseswhichthespecificownerisinvolvedin.
Afterenteringallthedetailsclickthe"Add"buttontoaddtherecord.
Figure53:CustomsHouseAgentPreviousOffenses18|Page5.
7WharfTab–OtherCompanyDetailsIftheownerofthecompanyisalsoanOwner/Partner/Directorofanyothercompany,enteralltherelevantdetailsoftheothercompaniesinthissection.
Afterfillinginthedetailsclickthe"Add"buttontocompletetherecords.
Figure24:OtherCompanyDetails5.
8WharfTab–FileAttachmentsAlistoffileattachmentsthatshouldbeuploadedtothesystemwillbedisplayedhere.
Againsteachfilenameusercanclickon"ChooseFile"buttontoselectthefiletobeuploadedandclickon"Upload"buttontouploadtherelevantfile.
Figure25:CustomsHouseAgentTab-FileAttachments19|PageFileAttachmentNameConditions&CommentsGSForm01GramaNiladhariCertificationandcountersignatureoftheDivisionalSecretaryforProprietor/Partner(s)/Director/WharfRepresentative(s)Passportsizephoto-SpecimensignatureScannedcopyofthesignature.
NICfrontside-NICbackside-MobilenumberownershipconfirmationfromtheserviceproviderAletterfromtheserviceprovideri.
e.
(Dialog,Mobitel,Hutch,Airtel,etc.
)confirminguserdetailsofthemobilenumbersprovidedtoSLCustoms.
CertificateofCompetenceCertificateawardedtoCHAsaftersuccessfullycompletingCHAexamination.
CancellationofpreviousCHAPassesMostrecentlycancelledCHApassTable23:WharfTab-FileAttachments-InputFields20|Page6.
AttachmentTabFieldDescriptions"AttachmentTab"willdisplayalistofattachmentsthatshouldbeuploadedtothesystem.
Figure26:FileAttachments21|PageTable34:AttachmentTab-FileAttachments-InputFieldsFileAttachmentNameConditions&CommentsGSForm02GramaNiladhariandDivisionalSecretariatCertificationforImporter/Exporter/ShippingAgent/FreightForwarder/BOIVenture/TransportAgent/CourierService/UnaccompaniedPassengerBaggage(UPB)WarehouseOperatorandCustomsHouseAgencyBusinessRegistrationCertificate-TINCertificate-VATCertificate-Form1/Form40ObtainedfromtheRegistrarofCompaniesforLimited/PublicLiabilityCompaniesForm44ForcompaniesincorporatedoutsideSriLankaandhavingaprincipalplaceofbusinessestablishedinSriLanka(ObtainedfromtheRegistrarofCompanies)Form45ForcompaniesincorporatedoutsideSriLankaandhavingaprincipalplaceofbusinessestablishedinSriLanka(ObtainedfromtheRegistrarofCompanies)Form46ForcompaniesincorporatedoutsideSriLankaandhavingaprincipalplaceofbusinessestablishedinSriLanka(ObtainedfromtheRegistrarofCompanies)DeedRegisteredwithLandRegistryConsentfromtheabsoluteownerIncasethepropertyisownedbyafamilymember,anaffidavitfromtheabsoluteownerhastobesubmittedgivinghis/herconsenttousehis/herpremises.
Lease/subleaseagreementRegisteredwithLandRegistryCopyofinitialleaseagreementIncaseaSubLeaseagreementissubmitted,acertifiedcopyoftheinitialLeaseAgreementhastobesubmittedForm13Foraddresschanges,ifanyForm20/Form48ForDirectorschanges,ifanyForm03ForBusinessnamechanges.
ifanyListofstaffmembersandtheirEPFnumbersCEB/LECOelectricitybill(Company)BillforthepreviousmonthFrontelevationofthepremisesbyGoogleStreetViewScreenshotofthestreetviewnotexceeding1MBinsizeShippingAgentsLicense-BankCertificationCertificationfromtheBankfortheBankAccountuseforthetransactions22|Page7.
DeclarationTabFieldDescriptionsAcontactpersonshouldbeassignedbythecompanytocoordinatetheregistrationprocesswithSriLankanCustoms.
Fillinthecontactdetailsofthecontactpersoninthe"DeclarationTab"Figure276:DeclarationTab-InputFieldsFieldNameConditionsandCommentsSMSAlertMobilenumberMobileNumbertheSMSshouldbesentouttoNameoftheuserNameDesignationoftheUserDesignationServiceproviderNameoftheserviceprovider.
E-MailAlertNameoftheuserNameDesignationoftheUserDesignationE-mailEntertheofficialmailaddressTable45:DeclarationTab-InputFields23|Page7.
1DeclarationTab-DeclarationStatementsInordertocompletetheRe-registrationprocess,clickonthethreetickboxeshighlightedbelowandclicktheRegisterApplicationbuttononthetoprightofthewindow.
Press"PrintApplication"buttonanditwillautomaticallydownloadapdfversionoftheapplication.
Itwilltriggeranotificatione-mailwhichwillbesentouttothemailaddressprovidedinthe"DeclarationTab.
"Figure287:DeclarationStatementsFigure298:RegisterApplicationButtonFigure30:PrintApplicationButton