Emailexchange

FIVEESSENTIALCONSIDERATIONSFOREXCHANGE2007IMPLEMENTATIONSWHITEPAPERDell|ModularServiceswww.
dell.
com/modularservicesTHISWHITEPAPERISFORINFORMATIONALPURPOSESONLY,ANDMAYCONTAINTYPOGRAPHICALERRORSANDTECHNICALINACCURACIES.
THECONTENTISPROVIDEDASIS,WITHOUTEXPRESSORIMPLIEDWARRANTIESOFANYKIND.
AUGUST20082Asthelatestreleaseofthemostcommonlyusedcorporateemailplatform,Exchange2007representsthefutureofemail.
Bytheendof2008,50%oforganizationsthatuseExchangeareexpectedtomovetoExchange20071.
Formostorganizations,takingfulladvantageofExchange2007'snewfeatureswillrequireasubstantialinvestment.
Unlikepreviousupgrades,Exchange2007requiresthereplacementofexistingserverswithnew64-bithardwareandsoftware.
Inaddition,newoptionsforhighavailabilityandnewserverroleswillrequiremanyorganizationstore-architecttheirentireExchangeenvironmentandthiscanbeexpensivetoimplement.
WhileExchange2007providesasolidfoundationforcorporateemail,ithasminimalsupportformanyofthesecurity,highavailability,archiving,andcompliancefeaturesthatmanyorganizationsnowrequire.
Asaresult,administratorsshouldleveragetheExchange2007upgradetore-architecttheirbroadermessagingenvironmenttoincorporatesolutionsthataddresstheseimportantissues.
ThereareveessentialconsiderationsadministratorsshouldaddresswhileplanningforanyExchange2007migration:ThereareveessentialconsiderationsadministratorsshouldaddresswhileplanningforanyExchange2007migration:1DetermineIfExchange2007NeedsAdditionalFunctionalityToMeetYourNeedsThoughMicrosoftExchangeServer2007hasaddedmanyfeaturesincludingmanagedfolderoptionsandnewhighavailability(HA)technology,manycustomersmayhavemessagingandarchivingneedsthatarenotfullymetwithstandardfeatures.
Forexample,ExchangeServer2007eitherlacksorhaslimitedcapabilitiesforthefollowing:Theabilitytoset,secure,oreasilymanagegranularmessageretentionanddeletionrules.
ExchangeServer2007requiresthatcustomerspurchaseManagedCustomFoldersatdoublethepriceofstandardClientAccessLicensesandthisoptionstillonlyprovidestheabilitytosetrulesbasedonmessagetypeoruserlist.
Theabilitytoplacelegalholdsonselectedmailboxestopreventthedestructionofmessages.
StorageManagementcapabilitiestoreducedatastoresizesorimprovebackup,recovery,andmaintenancewindowtimes.
Theabilitytoexecutenelytunedsearchesformessages,and/orattachmentsacrossmultiplemailboxes.
Endusersearchandrecoveryofdeletedorlostmessagesandattachments.
Continuityservicesthatprotectagainstsiteoutages,infrastructureproblems,andresultingdataloss;ActiveDirectoryproblems,andcongurationerrors.
Emailrecoveryservicesthatprotectagainstmessagelossintheeventofdatabasecorruption.
WirelessdevicecontinuityservicesthatprotectagainstBlackBerrydowntimeduringExchange,ActiveDirectory,andinfrastructureoutages.
Manyorganizations—suchasU.
S.
companiesregulatedunderSarbanes-OxleyorwithactivelitigationsubjecttotheFederalRulesofCivilProcedure—considerthesearchive,compliance,anddisasterrecoverycapabilitiestobeessentialemailrequirements.
Asaresult,manycompanieswilldeployExchange2007withacomplementaryemailarchive,storagemanagement,andcontinuityservice.
FIVEESSENTIALCONSIDERATIONSFOREXCHANGE2007IMPLEMENTATIONS1OstermanResearch,2007,"EnterprisingMessagingServerTrends,2007-2010.
"TipFormallyreviewyourorganizationalrequirementsagainstbuilt-inExchange2007features.
AUGUST20083FIVEESSENTIALCONSIDERATIONSFOREXCHANGE2007IMPLEMENTATIONS2OstermanResearch,2007,SurveycommisionedbyMessageOne.
2DetermineIfExchange2007MeetsYourHigh-availabilityNeedsThetoleranceforlostemailduringsystemoutagescontinuestodiminish.
OstermanResearchreportsthatoverathirdoflargeorganizationssurveyedwouldndthelossofmorethanveminutesofemailayearunacceptable2.
Whileyourorganizationmaynothaveavailabilityneedsthisdemanding,therearesolutionsthatcaninexpensivelyprovidethislevelofprotection.
Exchange2007providesfourmodelsforhighavailability:LCR(LocalContinuousReplication)–Replicationoflocalemailstorage,butnottheserver,toprotectagainstadrivefailure.
SCC(SingleCopyCluster)–Enablesaclusterwithsharedstorage.
CCR(ClusterContinuousReplication)–Replicationofemailtoaclusteredserver(typicallyinthesamedatacenter)toreduceoutagesfromlocalinfrastructurefailures.
SCR(StandbyContinuousReplication)–Allowsemaildatatobereplicatedtooneormoreremoteserversthatarenotclusteredtoreduceoutagesfromlocalinfrastructurefailures.
Organizationsthatwanttohelpensureemailoutagesneverlastmorethan24hourswilllikelyconsiderdeployingExchange2007withCCRorSCRacrossmultiplesites.
Whileprotectingagainstmanycommonoutagetypes,expensesforthesearchitecturescanadduprapidlyforlargerorganizationswithmultiplesites.
Unfortunately,thethreeExchange2007highavailability(HA)deploymentsthatprotectagainstmailboxserveroutagesrequireexpensiveenterpriseExchangeserverlicensesalongwithredundanthardwareandstorage.
Despitethehighlevelofinvestment,noneoftheseHAoptionsfullyprotectagainstActiveDirectoryoutages,Exchangecongurationerrors,corruptlogsandotherproblemsthataffecttheglobalmessagingenvironment.
Forthesereasons,someorganizationswillbypassthenativeExchange2007clusteringoptionsforanExchange2007-readyemailcontinuityservice.
ContinuityserviceslikeDellEmailManagementServicescanprovidecomprehensiveprotectionagainstoutagesbyseamlesslyswitchinguserstoaback-upemailserviceinminutes.
TheseservicescanbeaddedatafractionofthefullyburdenedcostofCCRorSCR.
WhysettleforthelessthantotalHAemailprotectionofferedbySCRandCCRwhenahostedcontinuity,archiving,security,storagemanagementande-discoveryserviceprovidescomprehensivecoverage,morevalue,andreducedmaintenanceandoversight–allatalowercostthanthefullyburdenedcostofanativeExchange2007replicationarchitecture.
TipMakesurethatyourExchange2007architectureprovidesadequateprotectionagainstoutagesanddatalosstomeetyourneeds.
Avoidsettlingforlessthanfullemailprotectionandcloselyexaminethetotalcostofownershipofyourhighavailabilityarchitecture.
AUGUST20084FIVEESSENTIALCONSIDERATIONSFOREXCHANGE2007IMPLEMENTATIONS3TheBestExchange2007ArchitectureIsTheSimplestOneThatMeetsYourNeedsSimplicitybegetsreliability.
Manyemailsystemarchitectshavelearnedthatasincreasinglysophisticatedsystemsareincorporatedtoimproveemailreliability,thecomplexityofconguringandmaintainingthesesystemshasresultedinerrorsthatcausetheverysystemoutagestheywereaddedtoprevent.
Now,manyorganizationsareconsideringmigrationtoasimpliedExchange2007architecturewithdirectattachedstorage,localreplicationandsimplediskortapeshort-termbackup.
Bycomplementingthearchivewithmanagedservicesforcontinuity,recovery,security,andarchiving,organizationscanimprovereliability,helpeliminatetheriskofdataloss,andimprovesecurityandcompliancewhilereducingcostsandcomplexity.
Thiscanachievetheeaseofmanagement,efcientandeasilysearcheddatastoreandcomprehensiveprotectionofamanagedservice,withtheeconomiesaffordedbythebuilt-infunctionalityofExchange2007tooptimizeTCO.
4MultipleDataCopiesCanCauseComplianceProblemsAndIncreaseCostsDatastorescontinuetogetmuchlarger.
Manycompaniesarecompoundingthistrendbystoringasmanyasvecopiesofdataindisparatesystems;copiesfortapeback-up,copiesasreplicatesforrecovery/availability,andcopiesfore-discoveryandarchiving.
Exchange2007addressesthisgrowthbyincreasingthenumberofserversthatcanbereliablyincludedintheemailsystem,however,muchmorecanbedone.
Attachmentsmakeupthebulkofmostdatastoresandanarchivingsystemwithstoragemanagementfeaturestostuboffattachmentsandkeeponlyasinglecopycanreducedatastoresbyasmuchas80%.
Thisconceptofasinglestorageinstancecanbeextendedtothearchitectureasawholewithintegratedmessagingservicesthatstoreonlyasingledocumentcopyforusebyarchiving,storagemanagement,recovery,andcontinuitysystems.
Thesinglestorageinstanceconceptsavesmuchmorethanjuststoragecosts.
Multiplecopiesmakecompliancewithretentionanddeletionpoliciesdifculttomanage,canmakee-discoveryforlitigationexpensiveandunreliable,andaddcomplexitytothedailymaintenanceroutine.
5FormallyReviewTheTradeoffsBetweenIn-houseAndManagedServiceSolutionsWhenitcomestoimportantcapabilitieslikedisasterrecovery,spamandvirusltering,andcompliance-focusedarchiving,managedservicesprovideuniquebenetstocompaniesofallsizes.
Foremailcontinuityanddisasterrecovery,itmakessensetoutilizeoff-sitesolutionsthathavenodependencyonyourorganizationsinternalinfrastructure.
Forsecurity,itmakessensetoeliminatespamandvirusesattheperimeterbeforetheyutilizeyourorganizationsbandwidthandservercapacity.
Forarchiving,itisoftenimportanttohavea3rd-partycustodianwhocancertifytheintegrityofthemessagearchiveintheeventofalawsuitorcomplianceinvestigation.
Today,manyorganizationshaveadoptedemailmanagementservicesforsecurity,continuity,andarchivingtoclosethegapsintheirmessagingenvironment.
WiththeadoptionofExchange2007,manyorganizationsarelookingmorecloselyattheseservicestoimprovereliability,addmissingfeatures,andlowertotalcostofownership.
TipTipTipStrivetominimizecomplexityinyourExchange2007designtolowercostsandincreasereliability.
HelpsavemoneyandreducecomplexitybymakingsurethatyourExchange2007systemarchitectureminimizesthenumberofstoredcopiesofemailandattachments.
Carefullyconsideryourcompany'smessagingneedsagainsttheservicedeliverymethod.
Takeadvantageofboththein-houseandmanagedservicebenefits.
AUGUST20085FIVEESSENTIALCONSIDERATIONSFOREXCHANGE2007IMPLEMENTATIONSDellEmailManagementServices(EMSTM)completesExchange2007ForCIOsandemailadministrators,emailcontinuestobeano-winpropositionfraughtwithrisk.
Exchange2007willhelpreducetheserisksbutwillfallshortformanyorganizationsdesiringto:Easilyimplementmessageretentionpolicies.
Quicklyandeasilyndrequiredmessagesforlegal,HR,orcompliancepurposes.
Preventemail&BlackBerry*fromevergoingdown.
Effectivelyeliminateemaildatalosswindowsbetweennightlybackups.
Controlthegrowingsizeofemaildatastores.
Blocknewtypesofspamandviruses.
Whilepiecemealsolutionsexisttosolvemanyoftheseproblemsindividually,theresultmaybecomplicated,expensive,anddifculttomanageandmaintain.
DellEmailManagementServices(EMS)addressesalloftheseconcernsinasingle,simpleservice.
DellEMScompletesExchange2007tohelpeliminateemaildowntimeanddatalossintheprimaryenvironmentwhiledeliveringthemanybenetsofemailarchiving.
AddingDellEMStoExchange2007resultsin:Efcientretentionpolicymanagement.
Comprehensiveprotectionforusersfromemaildowntime.
InstantE-discoveryforemailandattachments.
Signicantlyreducedstoragecostsyetincreasedusermailboxsizes.
ProtectionduringtheExchange2007migration.
Acost-efcientarchitecturetoachievemostcompaniesmessagingneeds.
AsamanagedservicethatfullyintegrateswithActiveDirectoryandMicrosoftOutlook,DellEMScombinedwithExchange2007helpsenableanewemailarchitecturethatcanbedeployedinaday,canreducedowntime,reducestheriskofdataloss,andshrinkmaintenance,backup,andrecoverytimes.
Tothisaddworld-classspamandvirusprotection,easy-to-use,nely-tuned,e-Discoveryfeatures,truegranularretentionpolicymanagement–allatlowercoststhanimplementingjustthenativeHA(CCRorSCR)ofExchange2007.
ItiseasytoseewhyDellEMShasbeenthechoiceofhundredsofcompanies.
Formostorganizations,DellEMScompletesExchange2007.
Dellisavailabletohelpmakeyourmessaginggoalsareality.
CONTACTDELLTODAYForadditionalinformationincludingpricingandafreedemo,pleasevisitwww.
dell.
com/modularservices*BlackBerryWirelessContinuityisdependentontheavailabilityofthecustomer'sBESserver.
Dell2008.
TheEmailManagementServices,EMS,andAlertFindaretrademarksofDell.
Microsoft,OutlookandActiveDirectoryareregisteredtrademarksofMicrosoftCorporationintheUnitedStatesand/orothercountries.