parkhosting

GuidelinesforHostinganIHSAHorseShowThefollowingpageswilloutlinesomebasicguidelinesforefficientlymanaginganIHSAhorseshow.
Asahorseshowmanager,youhavetworesponsibilitieswhichmustultimatelybebalanceandsatisfied:YoumustupholdtherulesstatedintheIHSArulebookandthepoliciesestablishedbytheIHSABoardofDirectorswhenhostingashow.
Youmustmanagethehorseshowtoservetheindividualanduniqueneedsofyourregion.
ThefollowinginformationaddressesallaspectsofhostingandIHSAhorseshowfromstarttofinish.
Pleasecontactyourregionalpresidentwithanyquestionsyoumighthave.
AlloftheformsyouneedtorunyourhorseshowareavailableontheIHSAwebsiteatihsainc.
com.
AfteryourregionestablishesascheduleandyouhaveagreedonadatetohostanIHSAhorseshow,yourregionpresidentwillapplyforinsurancethroughEquisurebeforethestartoftheseason.
Makesureyourregionalpresidenthasthenameofthecontactpersonforyourhorseshow,thenameandaddressofthehostfacility,andthesameinformationforanyone(privateoranothercollege)thatmaybebringinghorsesorequipment.
Youwillneedtoaccomplishthefollowing:MonthsBeforetheHorseShow:1)HireaUSEFregisteredorrecordedjudge.
RefertoyourIHSARuleBookunderrule5201forspecificqualifications.
YoumayobtainarosteroflicensedofficialsontheUSEFwebsite.
Afteryoureceiveaverbalagreementwithajudge,follow-upimmediatelywithawrittencontract.
Ifyouchooseanunrecognizedjudge,eachcoachordesignatedrepresentativefromeachschoolinyourregionmustagreeandsendtheirwrittenconsentbeforetheclosingdateofentries(Rule5201-B).
2)Hirethenecessarymedicalpersonnel.
Thisisveryimportant,andifyouforget,impossibletocorrectatthelastminute.
RefertoIHSARule5102-B-5.
3)OrderribbonsandtrophiesbycontactingourIHSAsponsorHodgesBadgeatinfo@hodgesbadge.
com.
Theirphonenumberis800-556-2440andtheywillbehappytoassistyou.
Theyhaveaproductcalled"HorseShowinaBox"thatincludeseverythingthatyouwillneedforyourshow.
Orderribbons1stthrough6thplaceandachampionandreserveribbonfortheHighPointTeamandtheReserveHighPointTeamandtheHighPointRiderandReserveHighPointRider.
Youmaygivetrophiesorgiftsalongwiththechampionandreserveribbons.
Localtackshopswilloftendonateprizesinexchangeforadvertisinginyourprogram.
4)Hireacompanyorlocalgroupsuchas4-HorPonyClubtoprovideaconcessionstandoryoumightaskyourteammembersorparentstodothisasafundraiser.
5)Planthelogisticstoconductyourhorseshowaccordingtothelayoutofyourfacility.
Wherewillteams,spectators,andhorsetrailersparkWherewillridersmountMakedirectionalsigns;cleanupallareas;besureyourringhasgatesthatclose;besureyourringfootingisadequate;paintand/orrepairjumps.
OneMonthbeforetheHorseShow:1)Prepareyourprizelist.
Theprizelistmustbepostmarkednolaterthantwoweeksbeforetheclosingdateforentries(SeeIHSARule5401-B).
Refertothesampleprizelistinthisdocument.
Theprizelistshouldinclude:thedateandstarttimeforthehorseshownamesofallofficialstheclosingdateforentrieshowmanyriderscanbeenteredandtheaddresswhereentriesshouldbesentbyregularmailore-mailentryfeesandtowhompaymentshouldbemade.
Includeyourschool'sFederalTaxIDnumberifapplicableandyourschooladdresstimeofregistrationtimeofcoachesmeetinglocationofthehorseshowanddrivingdirectionsinformationabouthotelsorderofIHSAclassesoffered;classdescriptionsastheyappearintheIHSArulebookribbonsandprizesthatwillbeawardedanyrulespertinenttoyourshoworfacilityanentryblankwiththeofficialIHSAwaiver(seeIHSARule5402-C)2)Sendtheprizelisttoallschoolsandparticipatingalumniinyourregioneitherbyregularmailore-mail.
Besuretosendaprizelisttoyourjudge.
3)Arrangeforportabletoiletstobedeliveredbeforeyourshowdate.
4)Establishshowpersonnelsuchasyourwarm-upriders(nocompetitors),announcer,gatekeeper,pointkeeper,secretary,apersontoconductthedraw,apersontogiveoutribbons,andapersontomonitorschoolingandgettinghorsestothering(animportantjob).
5)SelectandaskthreeStewardstopresideatyourhorseshow.
RefertoIHSARule5302-Afortheirqualifications.
6)Makeyourhorseshowvisibletoyourcollegeandcommunity.
Considersellingadvertisingforyourprogram;preparepressreleasesoralertlocalnewspaperstoprovidecoveragefor"humaninterest"stories.
TwoWeeksBeforetheHorseShow:1)Completedentryblanksmaybereceivedbyregularmailore-mail.
Ifentriesaresentbye-mail,makesureyoucollecttheentryblankwiththeofficialIHSAwaiversignedbythecoachordesignatedrepresentativeonthedayoftheshow.
(TheofficialIHSAwaivercanbefoundintherulebook5402-C).
Youmayalsorequesteachexhibitortosignaliabilitywaiverthatisrequiredbyyourschoolorfacility.
2)Begintypingyourprogram.
Yourprogramwillbeastapledbookletandwillcontainthenecessaryinformationthatappearedinyourprizelist(schedule,rules,namesofofficialsetc.
)plusthefollowing:Thenameofthehostcollege,dateandlocationoftheshow,thezoneandregion,andtheIHSAwebsiteaddressmustappearonthefrontcoverTheIHSAsponsoradvertisementsmustappearasfollows:Perri'sLeatherontheinsidecover;Weatherbeetaontheoutsidebackcover;AQHAontheinsidebackcoverPlaceotheradvertisementswhereyouwishAlistingofexhibitorsbyschoolwiththeirbacknumberandtheclassestheyhaveenteredAlistingofeachclassandsectionwiththeridersname,number,andtheschooltheyrepresent.
(Itisuptothehostcollegetoestablishamethodtorandomlyplaceridersineachclasssection).
Linesbeloweachclasssectiontorecordresults1st-6th3)Takeyourprogramtotheprinters.
4)Xeroxotherformsthatyouwillneedsuchashorsecharts,pointridersheets,waiverformsandextraentryblanks.
5)Confirmwithyourjudgethattheyarecomingandremindthemwhattimetheshowstarts.
6)ObtainaPAsystemifyoudonothaveone.
Youwillalsoneedwalkie-talkiestorelayinformationbetweenthejudge,announcerandgatekeeper.
Don'tforgetextrabatteries!
OneWeekBeforetheHorseShow:1)Assignhorsestoeachclass.
Refertothechartprovidedinthisdocument.
Remembertodesignateaminimumoftworeservehorsesforeachclass.
2)Makeahorsedescriptionsheetwithenoughcopiesforeachschool.
3)Setyourjumpingcoursesinyourring.
Allfencesmusthavewingsatleast12incheshigherthanthetopofthefenceandgroundlinesaremandatory.
Decorateyourcourseatthebeginningoftheweeksothehorsesareusedtoaddedflowersandshrubs.
Providecopiesofthejumpingcoursesforeachschoolaswellaspostingthecoursesatthering.
4)ReiningpatternscanbecopieddirectlyoutoftheIHArulebookalongwiththewrittendescriptionofthepattern.
HorsemanshippatternscanbeprovidedbytheJudge,andlikethereiningpattern,needtobepostedatleastonehourpriortothestartofthatclass.
Makesureyouhaveconesavailableforreiningandhorsemanshippatterns.
5)Pickupyourprogramsfromtheprinters.
6)Prepareapacketforeachschoolthatcontainsatleasttwocopiesoftheprogram,copiesofthehorsedescriptionsheet,jumpingcourses,pointriderforms,andifnotalreadyassigned,exhibitorbacknumbers.
7)Setascheduletobesureyourhorsesareappropriatelyschooled,groomed,bathedandclipped.
8)Cleanalltack;washsaddlepads;havecoolersavailableincolderweather.
9)Makesurethegroundsaretidywithamplereceptaclesfortrash.
10)Assignriderstoschoolhorsesonthedayoftheshow.
(Rememberthatcompetitorsmaynotschoolhorsesonthedayoftheshowsoyoumaywanttoaskcommunityridersorteammembersnotcompeting).
11)Filloutajudge'scardforeachclassandincludetheclassdescription.
ThejudgewillneedacopyoftheIHSAtests.
SeeIHSARuleBook6208.
Havethejudge'scardsonaclipboardintheexactorderthattheclasseswillberun.
Remembertoincludeacopyofeachjumpingcourseorreiningpattern.
TheDayoftheHorseShow:1)Feedthehorsesandcleanstallsbeforecompetitorsarrive.
2)Fullygroomhorses.
3)Designateanindividualtoassistwithparkingasteamsandspectatorsarrive.
4)Tackuphorsesandschoolanyhorsesbeingusedinclassesoverfencesandwarm-uphorsesthatwillbeusedontheflat.
5)Allwesternhorsesneedtobeschooledinthemaneuversthataretobeperformedinreiningaswellasthehorsemanshippatterns.
Ifthehorsesaretobeshownonehanded,thefinalschoolshouldbedonewithonehand.
Horsemanshiphorsesneedtohavespursremovedinthefinalschool.
6)Allowtimeafterschoolingtorakethearenaandallowatimeforcoachesandcompetitorstowalkthejumpingcourse.
7)SetupthePAsystem.
8)Provideyourjudge,stewards,andmedicalpersonnelwithbadges.
Giveyourannouncerandgatekeeperanyfinalinstructions.
9)Conductregistration:CollectasignedofficialentryblankfromeachschoolCollectallentryfees(providereceiptsifneeded)Collectanyadditionalliability/waiverformsCollectpointridersheetsandpost(thedrawmaynotbeconducteduntilallpointridersheetsarecollected)Setaside5officialprogramsthatcontainscratchesandsubstitutions.
Havetheannouncerworkfromoneofficialprogram10)Yourregionalpresidentwillconductyourcoachesmeeting.
Considerofferinglightrefreshments.
Mentionanypertinentinformationaboutyourhorsesandfacilitythatwillhelpyourshowrunsmoothly.
11)Youmayconductthedrawthroughouttheshowbeforeeachclassordivision,or,conductthedrawinthecoachesmeeting,or,ifdonebythestewards,postthedraw.
12)Havehorsestackedupatleast20minutesbeforethefirstclassandpresentthemtotheringtomount.
Remindallcoachesthatonlyahorseholderorstewardmayadjusttackinanyway.
DuringtheHorseShow:1)Designateapointkeepertokeeptrackofteampointtotalsfortheday.
Keeptrackofthehighpointriderstandingsfortheday.
Oneeasywayistowritedownallthefirstandsecondplacewinnersofalljumpingsectionsandthentracktheirflatstandings.
2)Keeptrackofthehorsescomingandgoingtothering.
Makesurethehorsesyouneedarereadyandwaitingforeachclass.
Seethathorsesreceiveampletimetorestbetweenclassesandaretakenperiodicallytothebarnforwaterand/ortourinate.
3)Makesureyourmedicalpersonnelareattheringandreadytorespondatanytime.
4)Keepthein/outgateclearofspectatorsandbeawareofanyotherpotentialissuesthatmaybeunsafe.
Besurethegatesareclosedwhenaclassorexhibitorisinthering.
5)Makesureyourjudgeandshowpersonnelhaverefreshments.
AftertheHorseShow:1)Tabulateresultsandgiveoutthechampionandreserveawardsforthehighpointteamandhighpointrider.
(Championandreservehunterteamsaredeterminedbytotalingthescoresofthedesignatedpointriders.
Ifthereare8designatedpointriders,dropthelowestscore.
All6scorescountforthewesternteamscore).
2)Thankthejudge,participantsandallshowpersonnel.
3)Payofficials.
4)HavetheStewardscompletetheStewardsReportandanAccident/Claimformforeachfallorinjurythatoccurredatyourhorseshow.
5)Besurehorsesareproperlycooleddownandgroomed.
6)GivetheRegionalPresidentthefollowing:5officialprogramswithallresultsJudge'scardsStewardsReportwithanycompletedAccident/ClaimformsAcheckfor$4perridemadepayabletoIHSA,Inc.
Pointridersheets7)Cleanuptheshowgroundsandbeforeanyoneleaves,re-checkyourhorsestobesuretheyarecomfortableandshownosignsoflamenessorcolic.